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Team management — quick start
This section is for team owners and team admins. Owners and admins have nearly the same powers; differences are called out inline.
Who can do what
| Role | Level | Can |
|---|---|---|
| Owner | 9 | Everything an admin can, plus delete the team and transfer ownership. There is exactly one owner per team. |
| Admin | 8 | Manage members, configure tabs and widgets, connect and disconnect resources, write to the audit log. |
| Moderator | 4 | Invite members. Depending on your instance settings, also pin messages. |
| Member | 1 | Read everything the team has access to, post messages, create and delete calendar events, comment, react. |
When the docs say "team admin", read that as "owner or admin". When the docs say "owner only", admins can't do it.
These are Nextcloud Teams (Circles) levels — TeamHub does not invent its own. A level of 0 means the user reaches the team indirectly, through a group rather than as a direct member.
In five minutes (as a new team owner)
You just created a team — or were promoted to admin of an existing one. Here's the path of least surprise:
- Invite the people who should be in the team. Use the
⋯menu next to your team in the TeamHub sidebar → Invite members, the Members widget on the team home, or Nextcloud Teams directly. All three write to the same circle. - Open the team home — click the team in the TeamHub sidebar.
- Configure the tab bar. Click the + at the end of the tab bar to add custom links, or drag tabs to reorder them. Each team has its own order.
- Connect resources. Manage team → Integrations → Team Apps shows everything currently connected and lets you connect more (Deck boards, calendars, Talk rooms, the team folder).
- Activate integrations. Open the Integrations tab in Manage team to enable any third-party app integrations your organisation has installed.
The two surfaces you'll spend time in
Team home — what everyone in the team sees. Messages, calendar, files, Deck, Talk, plus any custom tabs.
Manage team — opened from the ⋯ menu next to your team in the TeamHub sidebar. Member management, resource configuration, settings, integrations, audit log. The entry only appears if you're a team admin or owner.
Looking for Manage team on the team home?
It used to live on the Team info widget. It moved to the sidebar menu so that teams which hide the Team info widget don't lose access to it.
Next steps
- Creating teams → — the create-team flow, what gets created where.
- Members → — inviting, promoting, removing, group-based membership.
- Connected resources → — Deck, Calendar, Files, Talk: what connection means, how pending works.
- File shares → — team folders, dual-folder migration, retiring shared folders.
- Decisions → — categories, approvers, action permissions, audit trail.
- Widgets and tabs → — the home view, edit mode, widget catalogue.
- Team links → — custom tabs, Nextcloud-relative URLs.
- Advanced projects → — phases, Compass, milestones, Budget & Time config, closing artifact for project teams.