Appearance
Users — quick start
Welcome. You're a member of a team in TeamHub. This section tells you how to use it.
What's TeamHub for, again?
TeamHub gives every team you're in a shared home page. Instead of digging through your personal calendar to find a meeting, scrolling through your Files to find the team folder, or trying to remember which Deck board belongs to which team — it's all in one place.
You open TeamHub. You pick your team. Your team's stuff is there.
In two minutes
- Open TeamHub from your Nextcloud apps menu, or go to
/apps/teamhub. - In the left sidebar, pick a team under My Teams.
- The team home appears with:
- Messages — announcements, questions, discussions and more.
- Tabs along the top — Calendar, Files, Deck, Talk, custom links, and more.
- Widgets in a grid — upcoming events, recent files, tasks, member list and more.
- That's it. Click around. Nothing's irreversible.
You're not in a team yet
If My Teams is empty, nothing has gone wrong — you just haven't been added to a team or made one. You have two routes:
Join an existing team. Click Browse Teams in the sidebar. This lists every team on your instance that has chosen to be visible in the directory. Teams that haven't aren't hidden from you maliciously — they're just private, and you'll need someone in the team to invite you.
Depending on how a team is configured you'll either join immediately or send a request that a moderator approves.
Create your own. If New Team appears at the top of the sidebar, you're allowed to create teams — see Creating teams →. If it isn't there, your Nextcloud admin has restricted creation to specific groups. Ask them to either add you to that group or add you to an existing team.
Not sure which team you're supposed to be in?
Ask whoever added you to Nextcloud. Team membership is normally set up by a team admin, not something you arrange yourself.
What's in the sidebar
| Entry | What it does |
|---|---|
| New Team | Starts the create-team wizard. Only shown if you're allowed to create teams. |
| Browse Teams | The directory of teams you can discover and join. |
| What's new | A single feed of recent activity across every team you're in, plus public posts from teams you're not in. Only on licensed instances. |
| My Teams | Your teams. A number badge means unread messages. The ⋯ menu holds Copy link, Invite members, and Leave team — plus Manage team if you're an admin. |
Things you can do as a member
- Post messages, including announcements, questions, and polls.
- Comment on other people's messages and react with emoji.
- Propose decisions — see Decisions for the propose / finalise / approve workflow.
- Add events to the team calendar — anyone in the team can.
- Delete events you created (or any event, if your team uses that workflow — see Calendar).
- Work with the team folder — read, edit, add files just like any shared folder.
- Use the team's Deck board — add cards, move cards, comment.
- Join the team's Talk room for chat and calls.
Things only team admins can do
- Add and remove members.
- Connect or disconnect Deck boards, calendars, the team folder.
- Configure the tab bar and the widget layout.
- See the team's audit log.
If a button doesn't appear or is greyed out, that's why. Ask your team admin if you need them to do it.
Next steps
- Home view → — messages, widgets, what's on the team home.
- Creating teams → — if you're allowed to make your own.
- Messages → — posting, polls, announcements.
- Decisions → — propose, finalise, approve.
- Calendar → — adding and deleting events.
- Files → — the team folder.
- Deck → — using the team's boards.
- Presence → — setting your weekly schedule and date overrides.
- Advanced projects → — what's different if you're in a project team (phase stepper, Compass, health widget, Budget & Time tabs, timeline swimlanes).